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Section 51 Manual for Private Bodies

This manual has been prepared int terms of the section 51 of the Promotion of Access to Information Act 2/2000.

Section 51(1)(a)

Name of Business: Think Media cc

Registration Number: 1998/073208/23

Physical address: 60 General Chris Muller Crescent, Welgelegen 7500

Postal Address: PO Box 15649, Panorama 7506

Members: Dawid Johannes van Lill; Marina van Lill

Contact Person: Dawid Johannes van Lill

Tel # of Contact Person: 021 559 1161

Fax # of Contact Person: 086 273 0075

Website: www.iknow.co.za

E-Mail Address of Contact Person: This e-mail address is being protected from spambots. You need JavaScript enabled to view it ; This e-mail address is being protected from spambots. You need JavaScript enabled to view it


Section 51(1)(b)

2) The section 10 Guide on how to use the Act

The Guide is available from the South African Human Rights Commission. Please direct queries to:

The South African Human Rights Commission:

PAIA Unit

The Research and Documentation Department

Postal Address: Private Bag 2700, Houghton 2041

Telephone: +27 11 484 8300

Fax: +27 11 484 0582

Website: www.sahrc.org.za

e-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Section 51(1)(d)
Information is available in terms of the following legislation, if and where applicable:
a. Basic Conditions of Employment Act No. 75 of 1997
b. Closed Corporation Act No. 69 of 1984
c. Companies Act No. 61 of 1973
d. Compensation of Occupational Injuries and Diseases Act No. 130 of 193
e. Customs and Excise Act No. 91 of 1964
f. Electronic Communications and Transactions Act No. 25 of 2002
g. Employment Equity Act No. 55 of 1998
h. Income Tax Act No. 58 of 1962
i. Insolvency Act No. 24 of 1936
j. Labour Relations Act No. 66 of 1995
k. Occupational Health and Safety Act No. 85 of 1993
l. Patents Act No. 57 of 1978
m. Promotion of Access to Information Act No. 2 of 2000
n. Skills development Levies Act No. 9 of 1999
o. Trademarks Act No. 194.of 1993
p. Unemployment Insurance Act No. 30 of 1966
q. Value – Added Tax Act No. 89 of 1991

Section 51(1)(c) and Section 51(1)(e)
4) Access to the records held [Sections 51(1)© and 51(1)(e)]

Records which are available without a person having to request access in terms of this Act in terms of section 52(2) [Section 51(1)(c)]

This information can be defined as operational information needed in the day to day running of the closed corporation and is generally of little to no use to persons outside the closed corporation.

(Examples of such information are: Requisitions, internal phone lists, company policies, contracts, employee records and general accounting records.)

The Request Procedures

(Prescribed form and fee structure in respect of private bodies.)

The forms and fee structure prescribed under the Act are available at the website of the Department of Justice and Constitutional Development (www.doj.gov.za) under the ‘regulations’ section.

Section 51(1)(f)
Fees in Respect of Requests for Information
Fees in Respect of Private Bodies

1. The fee for a copy of the manual as contemplated in regulation 9(2)(c) is R1,10 for every photocopy of an A4-size page or part thereof.
2. The fees for reproduction referred to in regulation 11(1) are as follows:
(a) For every photocopy of an A4-sized page or part thereof: R1,10
(b) For every printed copy of an A4-sized page or part thereof held on a computer or in electronic or machine-readable form: R0,75
(c) For a copy in a computer-readable form on:
(i) stiffy disc R7,50
(ii) compact disc R70,00
(d) (i) For a transcription of visual images, for an A4-size page or part thereof R40,00
(ii) For a copy of visual images R60,00
(e) (i) For a transcription of an audio record, for an A4-size page or part thereof R20,00
(ii) For a copy on an audio record R30,00
3. The request fee payable by a requester, other than a personal requester, referred to in regulation 11(2) is R50,00.
4. The access fees payable by a requester referred to in regulation 11(3) are as follows:
(1) (a) For every photocopy of an A4-size page or part thereof R1,10
(b) For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form R0,75
(c) For a copy in a computer-readable form on
(i) stiffy disc R7,50
(ii) compact disc R70,00
(d) (i) For a transcription of visual images, for an A4-sized page or part thereof R40,00
(ii) For a copy of visual images R60,00
(e) (i) For a transcription of an audio record, for an A4-size page or part thereof R20,00
(ii) For a copy of an audio record R30,00
(f) To search for and prepare the record for disclosure, R30,00 for each hour or part of an hour reasonably required for such search and preparation.
(2) For purposes of section 54(2) of the Act, the following applies:
(a) Six hours as the hours to be exceeded before a deposit is payable; and
(b) one third of the access fee is payable as a deposit by the requester.
(3) The actual postage is payable when a copy of a record must be posted to a requester.

Section 51(3) of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)
6) Availability of the material

The manual is available at our offices free of charge; and copies are available with the SAHRC, in the Gazette and on our website as listed above.

Form for Application of Information is below.


 

FORM C

REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY

(Section 53(1) of the Promotion of Access to Information Act, 2000

 (Act No. 2 of 2000)

[Regulation 10]

A.            Particulars of private body

The Head:

B.            Particulars of person requesting access to the record

(a)           The particulars of the person who requests access to the record must be given below.

(b)           The address and/or fax number in the Republic to which the information is to be sent must be given.

(c)            Proof ofthe capacity in which the request is made, if applicable, must be attached.

 

Full names and surname:

Identity number:

Postal address:

Fax number:

Telephone number:                                                      E-mail address:

Capacity in which request is made, when made on behalf of another person:

C.            Particulars of person on whose behalf request is made

This section must be completed ONLY if a request for information is made on behalf of another person.

Full names and surname:

Identity number:

D.            Particulars of record

(a)   Provide full particulars of the record to which access is requested, including the reference number if that is known to you, to enable the record to be located.

(b)   If the provided space is inadequate, please continue on a separate folio and attach it to this form.

        The requester must sign all the additional folios.

1      Description of record or relevant part of the record:

2      Reference number, if available:

3      Any further particulars of record:

E.         Fees

(a)      A request for access to a record, other than a record containing personal information about yourself, will be processed only after a request fee has been paid.

(b)      You will be notified of the amount required to be paid as the request fee.

(c)      The fee payable for access to a record depends on the form in which access is required and the reasonable time required to search for and prepare a record.

(d)      If you qualify for exemption of the payment of any fee, please state the reason for exemption.

Reason for exemption from payment of fees:

F.             Form of access to record

If you are prevented by a disability to read, view or listen to the record in the form of access provided for in 1 to 4 hereunder, state your disability and indicate in which form the record is required.

 

Disability:                                                                                                                              Form in which record is required:

Form in which record is required

Mark the appropriate box with an X.

 

NOTES:

(a)   Compliance with your request in the specified form may depend on the form in which the record is available.

(b)   Access in the form requested may be refused in certain circumstances. In such a case you will be informed if access will be granted in another form.

(c)  The fee payable for access for the record, if any, will be determined partly by the form in which access is requested.

 

 

 

1.   If the record is in written or printed form:

 

copy of record*

 

inspection of record

2. If record consists of visual images

      this includes photographs, slides, video recordings, computer-generated images, sketches, etc)

 

view the images

 

copy of the images"

 

transcription of the

images*

3.  If record consists of recorded words or information which can be reproduced in

sound:

 

listen to the soundtrack

audio cassette

 

transcription of soundtrack*

written or printed document

  4.  If record is held on computer or in an electronic or machine-readable form:

 

printed copy of record*

 

printed copy of information

derived from the record"

 

copy in computer readable form*

(stiffy or compact disc)

'If you requested a copy or transcription of a record (above), do you wish the

copy or transcription to be posted to you?

Postage is payable.

YES

NO

               

 

G             Particulars of right to be exercised or protected

If the provided space is inadequate, please continue on a separate folio and attach it to this form. The requester must sign all the additional folios.

1.             Indicate which right is to be exercised or protected:

2.             Explain why the record requested is required for the exercise or protection of the aforementioned right:

 

H.            Notice of decision regarding request for access

You will be notified in writing whether your request has been approved/denied. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request.

How would you prefer to be informed of the decision regarding your request for access to the record?

Signed at………………………….  This…………  day of …………………………….20

 

SIGNATURE OF REQUESTER / PERSON ON

WHOSE BEHALF REQUEST IS MADE

 

 

 

Dawid van Lill

 

 

         

 

     

 

                                                                                                                                                                                                   

 South African Education Portal

 

 

 


 

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